Accounting & Tax Services for Transportation & Logistics Companies in Toronto
Running a transportation or logistics business in Toronto is no easy task. Between rising fuel prices, repair costs, payroll challenges, and cash flow delays, the pressure never stops. Add in the constant need for cross-border GST/HST compliance, CRA audit risks, and heavy investments in trucks and equipment, and it becomes clear that you need more than a general accountant.
At Stratos Accounting & Consulting, we specialize in accounting for trucking companies, freight brokers, couriers, and owner-operators. Our team knows the industry inside and out, from fleet bookkeeping and IFTA reporting to owner-operator tax deductions and CRA audit defence. We focus on helping you stay compliant, reduce your tax burden, and keep your business profitable.
Book your free transportation finance assessment today.
Challenges Facing Transportation & Logistics Businesses
If you own or manage a transportation business, you know the challenges firsthand. Fuel and repair costs continue to climb, payroll is tricky with per-mile, per-trip, and salary arrangements, and equipment depreciation eats into margins. Capital cost allowance for vehicles and financing commitments adds another layer of complexity.
Then there are compliance risks. IFTA reporting must be accurate, CRA audits can happen at any time, and cross-border tax compliance for carriers is a constant concern. On top of that, many companies struggle with accounts receivable management, leading to cash flow headaches. These problems are common, but they can be solved with the right systems and financial expertise.
How Stratos HelpsTransportation & Logistics Businesses
Stratos offers transportation bookkeeping services that bring clarity and structure to your finances. Whether it is tax planning, payroll, compliance, or growth advisory services, our goal is simple: to help you run a more profitable business.
Bookkeeping & Expense Tracking for Fleets
We track every detail that matters, from fuel logs and mileage to repairs and maintenance costs. Our fleet bookkeeping integrates with fleet management systems, allowing you to view profitability per truck and receive real-time financial reporting for your entire operation.
Tax Planning & GST/HST Optimization
We make sure you take advantage of every deduction available, including fuel tax credits, meals, lodging, depreciation, and repairs. Our team understands GST/HST compliance for carriers, both cross-border and domestic, and works to keep your tax liability as low as possible.
Payroll & Compensation for Drivers and Owner-Operators
Pay structures in transportation are never one-size-fits-all. We manage payroll whether your drivers are paid per mile, per trip, or by salary. We handle T4 and T4A reporting, WSIB compliance, and contractor vs employee classification, making sure your payroll is accurate and compliant.
Compliance & Audit Support
No one likes dealing with the CRA, but we make it easier. We prepare IFTA reporting, licensing, and cross-border recordkeeping while keeping you compliant with regulations. If an audit comes up, we provide complete CRA audit defence for trucking companies and represent you directly so you can focus on running your business.
Financial Advisory & Growth Planning
We go beyond bookkeeping with advisory services that help you plan for the future. From cash flow management and truck financing strategies to equipment depreciation and route optimization, we focus on ways to scale your business while improving profitability.
Tailored Solutions for Every Type of Transportation Business
Every part of the transportation industry presents its own unique challenges, which is why our services are tailored to meet your specific needs.
Accounting for Trucking Companies & Fleet Owners
We support trucking companies with capital investment planning, fleet depreciation schedules, financing strategies, and CRA compliance. Our accounting solutions are designed to improve margins and support long-term growth.
Bookkeeping for Couriers & Delivery Businesses
Couriers deal with high-volume deliveries, multi-driver payroll, and local tax compliance. We help with expense structuring, payroll processing, and financial tracking to keep courier operations lean and profitable.
Services for Freight Brokers & Forwarders
Freight broker accounting requires accurate commission tracking, deferred revenue management, and customs compliance. We also handle cross-border GST/HST for freight forwarding businesses to ensure transactions stay compliant.
Accounting for Owner-Operators & Independent Drivers
For owner-operators, we make things simple. We streamline bookkeeping, identify tax deductions that maximize income, and guide you on GST/HST registration thresholds. Our goal is to reduce stress while improving your bottom line.
Our Engagement & Delivery Process
Working with Stratos is straightforward. We follow a clear four-step process that makes it easy to get started and keep everything on track.
Discovery & Fleet Audit
We start by reviewing your business structure, fleet size, compliance status, and current accounting systems.
Strategic Tax & Financial Planning
Next, we build tailored tax strategies, depreciation schedules, and financing plans designed for your operation.
Implementation & Real-Time Reporting
We integrate your fleet software with accounting tools and provide monthly dashboards so you always have up-to-date financial insights.
Ongoing Compliance & Optimization
We stay with you for the long term, running quarterly reviews, monitoring regulations, and providing ongoing advisory to keep your business moving forward.
Why Transportation & Logistics Businesses Trust Stratos
Clients trust Stratos because we have in-depth industry knowledge and consistently deliver results. We have helped businesses save thousands in fuel tax credits, improve cash flow forecasting, and reduce CRA audit risk by 40 percent. With years of experience and transparent pricing, we make accounting approachable while delivering measurable value.
Book Your Free Transportation Finance Assessment Today
Ready to take control of your finances? Stratos offers a free transportation finance assessment to help you understand your tax position, reduce expenses, and streamline your bookkeeping.